Submitting Timesheets

Timesheets are due every two weeks, on Mondays. You do not have to use FMS One as a clock-in/clock-out system. As long as the Employer and Employee are keeping track of personal care hours elsewhere, you may log into FMS One to complete your timesheet at the end of every pay period.

Please keep in mind, timesheets should be created by one person, either the Employer or the Employee, but need to be approved by BOTH parties in order to be submitted properly.

The E-Timesheet Training Manual provides step-by-step instructions for navigating FMS One and creating a timesheet. It includes screenshots of the program and helpful red arrows to guide you through the process. Click the button below to access the E-Timesheets Training Manual.

E-TIMESHEETS MANUAL

Navigating the ESS Portal

After you log into the ESS Portal, the following information can be found under the ‘Employee’ tab:

• Personal Info shows the information we have on file for you.
• Features (Earnings, Taxes & Deductions) is where you can find your hourly pay rate and tax exemption information.
• Check History is where you can find your pay stubs.
• Feature Hours is where you can figure out your hours worked by pay period and/or by check date.
• Calculators opens a federal tax calculator for your convenience.
• WebSite tab has the Pay Schedule along with W2 instructions.
• W2s have their own tab.

If an employee has not created their ESS account or can’t remember their password, they should contact the Customer Service team via email at: vdccustomerservice@bayaging.org