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Bay Aging is an Equal Opportunity Employer

BAY AGING – FULL TIME POSITIONS

Human Resources Administrator

GENERAL DEFINITION OF WORK:

The HR Administrator will have primary responsibility for activities of the Agency relating to employee recruitment, hiring, and retention.  The HR Administrator will act as the point person interacting with external service providers for retirement, worker’s compensation insurance, and employee health insurance. The position will also assume the lead in conducting required training for Agency employees on various compliance issues, benefits, and Agency policies.  This position will report to the President/CEO and will also have close working relationships with the Payroll Administrator and Deputy CFO.

TYPICAL TASKS:

Overview:

  1. Ensures human resource policies and practices are in compliance with regulatory agencies, accrediting bodies and state and federal law. Consults legal counsel as needed.
  2. Protects interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations. Reviews employee appeals through complaint procedures.
  3. Conducts analysis, maintenance, and transmittal of records required by law or regulation.
  4. Assists and advises senior management on human resources issues.
  5. Other duties as may be assigned.

 

Recruitment and Hiring:

  1. Oversees standard programs, plans, policies and procedures for recruiting, screening, selection and hiring personnel.
  2. Screens applications and recommends qualified applicants for interview.
  3. Conducts new hire orientation programs.
  4. Conducts exit interview of departing personnel.

 Compensation and Benefits:

  1. Coordinates Agency relationships with Human Resources consultants, benefits brokers, training specialists, labor counsel, and other outside sources.
  2. Maintains records, prepares reports and correspondence to meet legal and regulatory requirements.

 

Employee Relations:

  1. Maintains personnel manual, with direction from senior leadership.
  2. Interprets and explains personnel rules and regulations to managers and employees.
  3. Provides guidance to employees and supervisors to resolve work related and performance issues.
  4. Serves as the primary Agency representative in worker’s compensation and unemployment claims procedures

Training and Organizational Development

  1. Prepares agency-wide master training plan and monitors for compliance.
  2. Provides guidance to employees regarding training and education for career advancement.

KNOWLEDGE SKILLS AND ABILITIES:

  • Knowledge of the principles and objectives of modern personnel administration, including the methods and techniques used in recruitment, selection, employee relations activities.
  • Knowledge of principles, practices, existing, and pending federal and state requirements within the human resources field.
  • Skill in monitoring and analyzing statistical and financial data. Skill in preparation of detailed reports.
  • Ability to administer program policies and procedures.
  • Ability to conduct interviews and secure complete and accurate information for personnel determinations.
  • Ability to write reports, business correspondence and procedure manuals.
  • Ability to establish and maintain effective working relationships with employees, applicants and the general public.
  • Ability to make effective group presentations.
  • Ability to use Microsoft Office Suite and automated Human Resources software.

EDUCATION AND EXPERIENCE:

  • High School Diploma, at least three years’ experience in Human Resources.
  • Bachelor’s degree in Human Resources Management or related field preferred
  • Combination of experience and abilities may substitute for educational requirements.

Submit resume to Bay Aging:  PO Box 610, Urbanna, VA 23175 or email to Kathy Vesley.  EOE

Registered Nurse, Gloucester Adult Day Care – Full Time Position

Recruiting for the position of Adult Day Care Director at the Gloucester Adult Day Care.  Must hold a valid license as a Registered Nurse in the state of Virginia.  Minimum of at least 1 year experience working with older adults and persons with disabilities.  Experience in management, supervision, and marketing preferred.  Good computer skills required.

Primary job duties include:

ADB Center Administration

  • Responsible for maintaining clients’ records in accordance with all state and federal licensing agencies (Department of Social services, Department of Medical Assistance Services, Veterans’ Affairs).
  • Ensure the center follows USDA guidelines for food preparation and meal reimbursement and is in compliance with Health Department and fire regulations.
  • Produces monthly reports on Center’s activities for USDA and Bay Aging management.

ADB Center operations

  • Oversee daily operations in the Center (e.g. set-up, clean up, care, activities, meal preparation, and transportation).
  • Establish individual care plan and annual follow-up for ADB clients. Monitors blood pressure and weight. Administers medication based on prescriptions.
  • Plan weekly menus. Handle the procurement of food and supplies for the Center.
  • Assist with care activities if short-staffed.

Customer service

  • Provide tour of facility to family members and caregivers inquiring about the ADB Center.
  • Maintain regular contact with clients’ families. Listen to and assist with resolution of families’ concerns, complaints and questions.

ABD staff management

  • Hire, train and supervise ADB Aides.
  • Establish work schedule to ensure appropriate coverage and care in the Center and during transportation to and from the Center daily.

Marketing

  • Attend local community meetings related to senior care/safety.
  • Participate in local events targeting seniors (e.g. Senior Fairs).
  • Create events such as an Open House to raise the awareness of the Center within its service area.
  • Establish relationships with potential referral sources such as convalescent centers and chapters of the Alzheimer’s Association.

Please submit applications/resumes to Tiffany Robins

Fiscal Assistant

JOB SUMMARY ESSENTIAL FUNCTIONS
1. Assume primary responsibility for monthly billings for Medicaid, Adult Daycare, private pay,
and other clients.
– Receive and compile billing data from internal sources
– Assemble and process online invoices via various payer portals in a timely manner
– Create and issue monthly paper invoices to fee for service clients.
– Act as primary contact with payers for any billing/accounts receivable issues that arise
– Maintain client list, confirm eligibility with Home Care management.

2. Act as primary bookkeeper for Bay Aging Foundation
– Process receipt of contributions from various donors, including coding to appropriate
program
– Balance Bay Aging Foundation checking and investment accounts on a monthly basis
– Produce periodic reports for senior management as requested

3. Collect and manage other billing information, including data from the VAAACares program, to
facilitate monthly billing, data reports, and reconciliation reports to payers and partners

4. Assist fiscal staff with other duties, including filing, monthly reporting, and transaction
processing, as directed.

KNOWLEDGE
– Generally Accepted Accounting Principles (GAAP)
– Proficient in the use of Excel (e.g. formulas, reports, graphs), and QuickBooks
– Working knowledge of:
o Other Microsoft Office programs (e.g. Word, Outlook)
ABILITIES
– Work well under the pressure of recurring deadlines.
– Attention to details and strong organizational skills.
– Establish and maintain effective working relationships with co-workers, clients and outside
parties.
– Strong verbal communication skills in person and on the phone
– Strong written communication (e.g. reports, letters, emails)

WORKING ENVIRONMENT
Office-based position with minimal physical requirements (ability to lift 20lbs, walking and
climbing stairs). No independent travel required around the area served by Bay Aging.
None of the essential functions of the position can be performed remotely.

MINIMUM QUALIFICATIONS
High School Graduate with a minimum of three to five years bookkeeping experience. Must possess a
valid driver’s license.
Experience with online medical billing processes and procedures preferred. FLSA status: This is a
fulltime, non-exempt position.
REPORTS TO
Deputy CFO
Salary commensurate with experience

Submit resume to Bay Aging:  PO Box 610, Urbanna, VA 23175 or email to Tinsley Goad.  EOE

Scheduling Coordinator

Experienced Home Care Scheduler needed for home based clients.  This individual will schedule the care of clients within the service area and the work of caregivers (Personal Care Aides, Floater Aides and Personal Assistants). Responsibilities include ensuring care is scheduled according to the Client’s plan of care as well as recruiting and training new staff. Please submit application to PO Box 610, Urbanna, VA, 23175.   Call 804-758-2386 for more information. EOE

Health Coach for Healthcare Program Middle Peninsula area

Will coach hospital discharged patients by empowering them to improve their health goals and avoid preventable hospital readmissions.  A readiness review test will be required. Must provide own transportation. Successful candidates will possess ability to relate to patients and family caregivers. Excellent verbal, written skills and computer literacy are musts. Bachelors in Health or Human Sciences or related field required.  Experience in healthcare or social work fields a plus. TB test and Flu shot required. Full-time position, occasional weekend work may be required. Salary DOQ . Submit cover letter and resume to Director, Human Resources, Bay Aging, P.O.BOX 610 Urbanna, VA 23175 or  E-mail HR EOE. Position open until filled.

BAY AGING – PART TIME POSITIONS

Northern Neck

COMPASSION N ACTION! Do you thrive on helping others?  Looking for a flexible schedule with maximum impact?  Bay Aging is Recruiting Expert Personal Care Aides/Certified Nursing Assistants for our home care clients in Middle Peninsula area; some wknd work req’d.  We offer competitive benefits and the opportunity to make a difference in your community.  E-mail HR for more information.  EOE.

Middle Peninsula

COMPASSION N ACTION! Do you thrive on helping others?  Looking for a flexible schedule with maximum impact?  Bay Aging is Recruiting Expert Personal Care Aides/Certified Nursing Assistants for our home care clients in Middle Peninsula area; some wknd work req’d.  We offer competitive benefits and the opportunity to make a difference in your community.   E-mail HR for more information.  EOE.

Senior Employment Job Training Position/s Available:

Bay Aging is seeking Participants for our Title V Job Training program. Individuals 55+, currently unemployed, seeking training or on the job experience and meeting income guidelines, are eligible. Participants are paid on an hourly basis up to 20 hours per week and will be placed in a part-time community service assignment to gain experience. Upon completion of training, Bay Aging will then assist in obtaining un-subsidized employment. For further details, please call Nellie Verillus at 804-758-1260, ext. 1314.

Ongoing

Home Care

Bay Aging is always happy to accept applications from CNA’s/Nurses Aides and Personal Assistants for Home Care positions in both Middle Peninsula and Northern Neck Areas.

  • Flexible hours available
  • Retirement plan available

For the Northern Neck area call: 804-493-0238 to request an application or send resume to:

Bay Aging
17111 Kings Highway
Montross, VA 22520

For the Middle Peninsula area call: 804-758-2386 or send resume to:

Bay Aging
PO BOX 610
Urbanna, VA 23175

Equal Opportunity Employer

 

Salary DOQ. Most positions will require some travel. Full time positions come with full benefits. Retirement plan available. Send resume to Bay Aging, c/o Stephanie Hutton, P.O. Box 610, Urbanna VA 23175 or E-mail HR. For more information, call Sonia Valadez at 804.758.2386. Open until filled. EOE.

Since 1978 Bay Aging has been providing services for people of all ages throughout the Middle Peninsula and Northern Neck.

HELP WANTED – Bay Transit

Bay Transit Drivers – Part time drivers needed with excellent driving records and customer service skills. Driving positions may require some evening and weekend work for special transportation requests. Starting pay $9.00 per hour for drivers with no CDL and $12.00 per hour for CDL W/P endorsement. . See here for full description, locations needed, and application.

MAINTENANCE CONTRACTOR WANTED
FOR SENIOR APARTMENTS

Daffodil Gardens, a 64-unit age-restricted rental housing community, located at 5954 Garden Grove Lane, Gloucester, VA 23061, is accepting bids for general property maintenance, cleaning services and on-call emergency maintenance. For more information, please contact Joshua Gemerek at Bay Aging Apartments, P.O. Box 622 Urbanna, VA 23175, (804) 758-1260 ext. 1300 or e-mail Josh Gemerek . Procurement will be made on a competitive basis. Bay Aging and Bay Aging Apartments are equal opportunity employers. Women and minority-owned businesses are encouraged to apply.

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