September 2012 Highlights

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HIGHLIGHTS – (* means we are following the strategic plan)


    • *Dear Board Members and Leadership Team –
      • Bill Massey (PAA) and I met with Congressman Wittman August 6, 2012 to discuss reauthorization of the Older Americans Act (OAA). He indicated that he would support reauthorization. This is great news because no Republicans have stepped forward with support as of yet. He indicated that nothing would happen until we have a new Congress. Sequestration has been moved forward until March – if then – and would not be retroactive. Very good news! He was very supportive of Bay Aging and all AAAs’ services. I discussed our Veterans Program, our Adult Day Health Services, and our work with six hospitals to apply for CMS Care Transitions funds. He said we are “spot on” in the direction that we are moving. We will be asking you to write letters and support OAA reauthorization as the timing comes closer. If you see Congressman Wittman, please thank him for his support of Area Agencies on Aging. Also, I want to thank Bill Massey, CEO of PAA, for arranging this meeting and doing a great job of emphasizing the importance of the Older Americans Act and the unanimous bipartisan support it has historically received.
    • * Senior Employment Program: Bay Aging’s Senior Employment Program will be adding
      4 – 6 new participant slots from the recent Department of Labor’s (DOL) competition. DOL will not be awarding six participant slots to the National Council on Aging’s (NCOA) employment program in Lancaster and Middlesex, but will award those slots to Bay Aging’s employment program. We look forward to increasing our employment program and giving these participants training and ongoing work opportunities.
    • * Lead Northern Neck presentation was given August 23, 2012 on Bay Aging’s economic impact in transit, housing and community living programs.
  • Community Living
    • In addition to piloting care transitions with local hospitals, we continue to develop negotiating tactics to subcontract with Managed Care Organizations when the Department of Medical Assistance Services State Demonstration pilot is approved for dual eligible individuals (Medicare and Medicaid).
    • * Bay Aging’s VICAP (Virginia Insurance Counseling Assistance Program) hired David Jordan as the new Aging and Disability Resources Assistant. He will be assisting the VICAP program in gearing up for Medicare’s annual enrollment period. Staff will be busy conducting presentations around the Middle Peninsula and Northern Neck and the Peninsula region for the next two months.
    • * Lisa Walker, representing Bay Aging and Peninsula Agency on Aging’s VICAP program, was a panelist at Congressman Robert Scott’s Town Hall meeting on Medicare held September 27th in Newport News.
    • * Bay Aging Community Living staff, Bonnie Ferrara, RN Supervisor and Options Counselors, Kathy Schmitt and Mary Jane Kipper attended the Care Transitions Intervention Coach Training, at the Coleman Institute in Colorado. Each received their Certification in Care Transitions Coaching.
    • * Bay Aging issued 108 fans and 2 air conditioners to low income older adults in our 10 county service area during the summer months. The Fan Care program ends September 30th, 2012.
    • Bay Aging staff attended the Reason for Hope Luncheon on September 5th and will attend the Reason for Hope Breakfast on October 23rd. Each of these fundraising events is sponsored by the Alzheimer’s Association. Please see the enclosed flyer for information on the October event at Indian Creek Yacht and Country Club.
    • * Bay Aging staff attended the District 1 Health Care Advisory Meeting in July, held at Mary Immaculate Heath Center in Newport News. Congressman Rob Wittman led the discussion, addressing America’s health care system and provided Legislative Updates.
    • * Bay Aging received notice from the National Senior Corp (RSVP) that all sponsoring agencies will be required to compete for 2013 funding. The request forfunding ($72,291) application is due October 9, 2012. This application marks the first time since the inception of the Retired Senior Volunteer Program in 1979 that Bay Aging is required to compete for funding.
    • Essex and Reedville Adult Day Break Center Programs completed the Veteran Administration’s annual inspections, on August 30, with no deficiencies.
    • * Bay Aging Home Care staff, along with the Long Term Care Ombudsman, will participate in the Tangier Island Health Fair on Sept. 22. We have also recruited two presenters from outside the Agency, including Susan Jean, a local attorney specializing in elder law and Carol Schneider, Lifeline Solutions Specialist with the American Red Cross, to participate in the event.
    • * Bay Aging staff participated in a well-attended Rappahannock General Hospital Senior University event held at Rappahannock Westminster Canterbury on August 7, 2012. This event is held annually promoting outreach to seniors and caregivers.
    • Lisa Jones, RN, was selected to fill the Gloucester Adult Day Break Center Director position. Ms. Jones began working at the site on September 20, 2012.
    • * Received $2,125 grant funding from the Gloucester Community Foundation for shelf stable meals.
  • Transit
    • 95% of construction documents have been completed for the Gloucester Transit facility and submitted to the Department of Rail and Public Transportation. We anticipate getting notice to proceed from DRPT soon. Site plan documents have been submitted to Gloucester County for review and approval as well. Final documents will be completed in September.
    • * Route Match scheduling software is now fully implemented in the entire Bay Transit service area; everything is working as expected.
    • * We are currently updating our two-way radio system to conform with FCC narrowband requirements. New digital radios have been installed in all our vehicles and dispatch offices. New equipment is also being installed on all our radio towers. We anticipate improved radio communications with our drivers as a result of this upgrade.
    • * Seven new buses were delivered and put into service (1-Westmoreland, 1-Middlesex, 2-Essex, 2-Gloucester and 1-KW/K&Q). An eighth vehicle was damaged during delivery and will be delivered in September. We also ordered one additional vehicle for the New Kent service area, which will be delivered in February.
    • * Transit is enhancing ridership opportunities for the citizens of New Kent and Charles City Counties by providing access to several Richmond locations: White Oak Mall, Laburnum Dialysis, East End Pediatrics, Mental Health, the CSM Medical Building and Martins. The cost per ride is $2.00 each way. Service began September 17, 2012.
  • Finance
    • Cathy Ladd has been hired to replace Bob Baldwin who has now moved to Mobility Management full time.
    • * Bay Aging has a 7% decrease in workers compensation rates thanks to ongoing safety education and training for Bay Transit drivers and Community Living aides.
  • Information Technology
    • Progress is being made on the development of new Bay Aging and Bay Transit web pages. We believe the attractive new format will be far more user friendly.
  • Weatherization
    • * The Weatherization Program finished a total of 10 Single Family projects for the month of August, 2012.
    • Closed out the last project for the contract year.
  • Community Development Block Grant (CDBG)
    • * A total of three new homes were completed in the month of August, 2012 as part of the Light Street CDBG project in Northumberland County.
    • * A total of 9 properties have been rehabilitated to date. One more is currently in progress. Three more will be going out to bid in late-September.
    • * Staff is working with Lancaster County, the Northern Neck PDC and the VA DHCD on the early stages of the Greentown-Gaskins CDBG project.
  • Indoor Plumbing Rehabilitation
    • * Anticipate a new contract in October 2012 for FY2013.
  • Senior Apartments
    • Port Town Village II (12 units in Urbanna):
      • HUD has approved all production/development-related documents and Final Closing should take place on or before 09/14/2012.
    • *HUD approved rent increases:
      • Mill Pond Village (24 units in Montross) – monthly contract rent will go from $450 per unit to $476 per unit and monthly utility allowance will go from $82 to $90, effectively decreasing all residents’ rents by $8 per month.
      • Daffodil Gardens (64 units in Gloucester) – monthly contract rent stayed constant at $455 but monthly utility allowance increased from $82 to $90.
      • Port Town Village II request has been submitted to HUD and is pending approval.
    • HUD Management and Occupancy Reviews (MORs):
      • Received “Above Average” rating from 06/20/2012 MOR
    • HUD Real Estate Assessment Center (REAC) Physical Inspections:
      • The Meadows (33 units in Colonial Beach) inspected 08/07/2012 – received score of 99a;
      • Daffodil Gardens inspected on 08/20/2012 – received score of 97b;
      • Port Town Village I (25 units in Urbanna) inspected on 08/22/2012 – received score of 99b;
      • Tartan Village I (22 units in Kilmarnock) – scheduled for 09/11/2012;
      • Mill Pond Village – scheduled for 09/12/2012.
  • Housing Choice Voucher Program
    • * Staff is processing waiting list of applicants in order to reserve 22 new vouchers recently made available.
  • General Housing
    • * On 08/15/2012, we submitted an FY13 funding application under the Virginia Housing Development Authority’s (VHDA) Resources Enabling Affordable Community Housing (REACH) program. Announcements are expected by 09/15/2012 and, if selected, this funding will help support our HUD-certified Housing Counseling Program.
    • * Housing Virginia, a statewide affordable housing education and advocacy organization, has asked us to partner on hosting a housing educational event. This event, originally planned for 08/22/2012, has been rescheduled for 10/24/2012. The event will take place at our Daffodil Gardens senior apartments community building in Gloucester and will be open to the public.
    • * Bay Family Housing has been invited to be a member of the recently formed Gloucester Resource Council Housing Committee. The Gloucester Advisory Board on Housing, which existed for many years with our organization as a major participant, was dissolved (due to lack of County funding and staff capacity) earlier this year by the Board of Supervisors.
    • * We, along with state agencies and local partners, are a participant in the Housing subcommittee of the Community Integration Implementation Team (CIIT), which was formed to make recommendations to the 21-member Community Integration Advisory Commission (CIAC). CIAC was codified in the 2006 Virginia General Assembly and formalizes coordination of the State’s efforts to support individuals with disabilities fully integrating into the community in compliance with the U.S. Supreme Court’s decision in Olmstead v. L.C., the Americans with Disabilities Act (ADA), and the Virginians with Disabilities Act.
    • * Joshua Gemerek has been elected Secretary of the Virginia Housing Coalition (VHC) Board of Directors. VHC is a statewide group of primarily non-profit housing representatives who work to promote affordable housing.
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