March Program Highlights

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  • Executive Order 32. The Governor appointed Kathy Vesley-Massey to his newly formed Virginia Housing Policy Advisory Council, where she is representing the Secretariat of Health and Human Resources. She will be working to help integrate supportive services and economic development into future housing policy. For more information, please visit
  • The Virginia Center for Health Innovation tasked Bay Aging dba EVCTP to lead planning for expansion of Care Transitions partnerships across Virginia. This will be the basis for a three-year funding request from the Center for Medicare and Medicaid Innovation. Kathy Vesley-Massey presented the plan at a statewide stakeholders meeting on March 4, 2015.
  • Bay Aging is participating in budget hearings with local governments. Gloucester had a dramatic meeting when more than 60 residents, clients, riders for Bay Aging and Bay Transit spoke passionately about the value of services. This caused supervisors to reverse a 50% cut to our budget.
  • Combined Federal Campaign (CFC) United Way application for 2015 was completed. In 2014 the Office of Combined Federal Campaign initiated the online Universal Giving through which any CFC donor may contribute to any participating charity regardless of geographic location. As such each charity need only apply once to the CFC instead of completing 3 and 4 applications every year like Bay Aging was doing. This is new so we cannot predict what the level of giving will be.
  • Funding request submitted to the J. Edwin Treakle Foundation, Inc. for $3,500 to continue funding RSVP Director travel and volunteer accident insurance in addition to MedCarry, the non-emergency volunteer medical transportation service. Funding is for residents of Gloucester, Mathews and Middlesex. The Treakle Foundation has been historically very supportive of RSVP and now MedCarry.
  • Funding request submitted to the Mathews Community Foundation for their continuing support of Shelf Stable Meals and Meals on Wheels. The $4,000 request is for 800 shelf stable meals and 280 home delivered meals.
  • Each Virginia Community Action Agency is tasked to develop a community-wide needs assessment as part of its contractual requirement for Community Services Block Grant (CSBG) and Temporary Assistance to Needy Families (TANF) funding from the Virginia Department of Social Services. A comprehensive needs assessment was conducted in February 2015. The respondents prioritized community needs as follows: 1) Housing; 2) Transportation; 3) Health
    Care; 4) Employment; and 5) Mental Health and Substance Abuse.
  • As a reminder – there are several ways people can donate to Bay Aging; for more information go to or call Jean:
    • Directly to Bay Aging by check or cash
    • Pay Pal
    • Amazon Smiles – a % of your purchase goes to your charity of choice, Bay Aging
    • Good 360 – a % of your purchase goes to your charity of choice, Bay Aging
    • NAP
    • Bay Aging Foundation
    • United Way
    • Amazing Raise
    • Bequests
    • Community Foundations

Community Living

  • May is designated as Older Americans Month. The 2015 theme is “Get Into The Act”. Historically, Older Americans Month has been a time to acknowledge the contributions of past and current older persons to our country, in particular those who defended our country.
    • Bay Aging is currently planning special events at each Active Lifestyle Centers during the month of May.
    • The monthly news publication, Chesapeake Style is reserving a spot for a feature article highlighting Bay Aging and its work in the Northern Neck and Middle Peninsula.
    • Boards of Supervisors will be asked to issue proclamations honoring older adults in their communities.
    • Letters to the editor highlighting older adults will be sent to local newspapers.
  • RSVP Volunteer recognitions will begin in March. Middlesex County held the first event on March 17, 2015 at the Urbanna United Methodist Church in Urbanna. The Gloucester County Recognition was held on March 24 at the Disabled American Veterans Hall.
  • Bay Aging staff attended the Rural Reach Veterans Forum held on Saturday, February in The focus was on programs and services available to veterans who live in rural areas.
  • In partnership with Riverside Walter Reed Hospital, Bay Aging staff conducted a six week Chronic Disease Self-Management class during the months of February and March. Eight people attended the classes.
  • Bay Aging staff attended the Peninsula Agency on Aging’s annual Community Forum on Aging held on Tuesday, March 3, 2015.
  • Want to catch up on what the senior centers are offering? Go to, click on Community Living Programs, scroll down and click on the senior center you are looking for. Note: Mattiponi will be changed to King William.

Commonwealth Coordinated Care (CCC)

  • Bay Aging continues to work with Managed Care Organizations (MCOs) to serve over 300 members in the Commonwealth Coordinated Care (CCC) program. Bay Aging is also in discussion with MCO’s on additional opportunities to provide services such as case management to Community Well members and assisting the MCO’s to locate members that they have been unable to locate or contact.
  • The Home Care Department has completed training for all personal care aides. This training included a review of infection control practices, CMS training on fraud waste and abuse, compliance polices, and ethics training. David Murray, Director for As You Wish, was a guest speaker for the Middle Peninsula training and discussed advance care planning options with the staff.
  • The Care Match Program will now be known as Bay Home Care. We are working on website development as well as collaborating with a graphic designer to develop a logo. The focus will be on advertising and marketing to grow the Bay Home Care program to provide private pay services to our communities. Bay Home Care will offer companionship, transportation, meals, personal care/assistance and errands for clients enrolled. Bay Home Care is an excellent
    alternative for people who choose to live as long as they can in their own homes rather than move to assisted living or other independent living facilities.
  • The Virginia Department of Health inspected the Essex ADB and found no deficiencies. Congratulations Tammy and staff!

Eastern Virginia Care Transitions Partnership (EVCTP)

  • EVCTP received a site visit from the Centers for Medicare and Medicaid Services (CMS) and the Lewin Group in February. Teams receiving a site visit are considered “Top Performers” in the The goals of the visit were to identify best practices, understand the team’s contribution to the overall success of the Care Transitions Intervention program and to recognize EVCTP’s high performance.

Bay Transit

  • The Middle Peninsula Regional Transit Facility is 98% complete. Punch lists are being completed and we are waiting on a Certificate of Occupancy. Furniture is being moved in.
  • Proposed cuts to Bay Transit by the Gloucester Board of Supervisors could be devastating for public transit service in the region. We are working with concerned citizens to make the board aware of the serious impact these service cuts will have on employment, health services, economic development and education.
  • New Freedom provided 261 trips in December and 295 trips in January.


  • The Indirect Cost Allocation plan will be submitted to the Department of Health and Human
    Services by the end of March for approval.
  • Effective March 1, 2015, health insurance, Life/Disability and dental benefits were renewed
    with Anthem.
  • Each year the renewal of employee benefits becomes more and more complicated. This year as the Affordable Care Act is implemented; more of our employees became eligible for these benefits. Each year the fiscal staff members work to keep the renewal affordable and reasonable. As we have done in the past we requested that Anthem allow Bay Aging to offer 4 levels of coverage. This year Anthem granted our requests. We were able to add a high deductible but lower monthly premium. Mary Davis and Sue Mayhue worked many extra hours reviewing the options, studying the required changes required by the ACA, explaining to staff the options, making sure that the necessary paperwork was submitted, and handling any additional questions and concerns from staff members. Kudos to Mary Davis and Sue Mayhue!

Information Technology

  • Managed the installation and training for Bay Aging’s new ESI phone system.
  • Worked with the Firewall Specialist to implement cross-connectivity among our office locations to allow for Voice Over IP (VOIP)/using 4 digit inter-office dialing using the network thus eliminating long distance charges and increasing communication efficiency.
  • Worked with Cox Cable to implement internet connectivity at the new Regional Transit Facility in Gloucester.
  • Assisted Siemens with the initial implementation of the environmental control / “Green Screen” system at our new Gloucester Transit facility.

Web Site:

  • Visit and today! Both sites are continually updated as is the Face Book page.
  • Do you have a Face Book account? LIKE us! Connect to others. Have them LIKE us as well! These connections help build Bay Aging’s presence on Face Book. The larger the presence, the greater the chances for increased advocacy, volunteers and resources! Bay Aging is not a secret organization.

Bay Family Housing

Single Family Housing:

  • Single Family Housing is currently working as the Housing Rehabilitation Specialist for the Greentown-Gaskins Road CDBG project in Lancaster County. Work has been completed on the first 8 homes.
  • Single Family Housing is working on the substantial reconstruction of a home in Northumberland County as part of Bay Aging’s Indoor Plumbing Rehabilitation Program.
  • Single Family Housing is working with both the Town of White Stone and the Northern Neck Planning District Commission on a CDBG Planning Grant to address housing and infrastructure concerns in the Town. The goal is to submit a CDBG application for the Town by the March
    25, 2015 deadline.
  • Single Family Housing is continuing Weatherization Assistance Work on an average of 4 homes a month throughout the 10 Counties of the Middle Peninsula and the Northern Neck.

Multi-Family Housing:

Senior Apartments – Operating

  • Daffodil Gardens (64 units in Gloucester): On February 13th residents participated in a volunteer opportunity to stuff “chemo-care comfort” bags for cancer patients served by the Gloucester office of the Riverside Peninsula Cancer Institute.
  • Tartan Village Phase I & II (41 units in Kilmarnock): The Fair Housing Office of the Virginia Department of Professional and Occupational Regulation provided Fair Housing education to residents on March 5, 2015.

Multi-Family Production

  • Daffodil Gardens Phase II, Gloucester: The initial preliminary market analysis documented strong demand for additional age- and income-restricted rental housing in Gloucester, Virginia, however, it was discovered that the initial report erroneously took into consideration the existence of project-based subsidy. No project-based subsidy has been identified. We have received a revised market analysis that shows need for age- and income-restricted rental housing without project-based subsidy. The pro forma development budget has been revised and awaiting input from Virginia Community Development Corporation (VCDC).

Bay Aging plans to host a community meeting to present project plans/vision and solicit input. This input is valuable for the creation and filing of a forthcoming Gloucester County rezoning application. Bay Design Group and dBF Associate, Architects will create master plan site design options, based on the new unit mix, to share with the community.

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