June 2012 Highlights

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HIGHLIGHTS – (* means we are following the strategic plan)


  • * On Monday, May 14, 2012, Governor McDonnell withdrew his proposed budget amendment that would have reduced funding to Virginia’s Area Agencies on Aging. McDonnell elected to restore $2.5 million for senior services such as Meals on Wheels, senior transportation, adult day care, home care and others.
  • * From Kathy: “It is almost unheard of that a Governor reverses a decision on his own budget amendment. But that is what happened today. Governor McDonnell asked members of the General Assembly to withdraw his amendment cutting funding to the Area Agencies on Aging. I thank each of you for your calls, letters and emails to the Governor and our Delegates and Senators. Please follow up with a thank you to them! As you can imagine excitement is HIGH! Congratulations to each of you who participated!” Please see press releases for more information.
  • * On Tuesday, May 22, 2012, Virginia’s Area Agencies on Aging (AAAs) will have an opportunity to speak at a public hearing on an Amendment to Virginia’s State Plan for Aging Services. The purpose of the amendment is to revise the funding formula to be consistent with the recommendation of the Funding Formula Task Force. The Task Force recommends that 50% of the Federal Fiscal Year’s 2012 allocation be the base and the other 50% would be distributed using the most recent compilation produced by the U.S. Bureau of the Census for the Administration on Aging. Bay Aging staff spoke at the public hearing. The Task Force and all AAAs seek fair and equitable funding to continue providing core services to their seniors.
  • On May 17, 2012 Kathy Vesley, Jean Duggan and Ken Pollock attend a daylong not-for-profit seminar sponsored by Bay Aging’s auditing firm Cherry, Bekaert & Holland, LLP. Topics included: 1) Audit and Accounting Update; 2) Tax Update; 3) Talent Wars; 4) Introduction Enterprise Risk Management for Not-For-Profits; 5) Tax Compliance and Board Oversight of Executive Pay and Deferred Compensation; and 6) The Arithmetic of Risk. Very good, very interesting seminar.


  • *Presented the IRS 990 reporting to the Board Finance Committee for the following:
    • Bay Aging
    • Bay Aging Foundation
    • Bay Aging Apartments Montross, Inc.
    • Bay Aging Apartments West Point, Inc.
    • Bay Aging Apartments Colonial Beach, Inc.
    • Bay Aging Apartments Gloucester, Inc.
  • The Virginia Department for the Aging was on site May15th and 16th completing their Financial Compliance Review; evaluation should be received shortly.
  • * Cherry, Bekaert & Holland, LLC were on site May 23rd and 24th completing the 403(b) retirement plan audit. They will return in June for finalization. Bay Aging is also working with KSPH, LLC completing the IRS 5500 reporting required for the 403(b).
  • * Attended Area Plan training in Richmond at the Virginia Department for Aging and the Public Hearing regarding the funding formula approval from AOA.
  • * Participated in the Fiscal Management training by the Virginia Department for the Aging.

Community Living

  • Bay Aging Active Lifestyle Centers held special events throughout the month of May, in celebration of Older Americans Month. The theme this year is “Never too old to Play.”
  • Adult Day Break Centers also held Open House events at each site in celebration of Older Americans Month. Plans are underway to invite the State Senators and Delegates who represent each of the Adult Day Break Center locations. See press release about the Reedville center.
  • * The 10 counties in our service region were very supportive of Older Americans Month with their Boards of Supervisors declaring by proclamation their recognition and appreciation of the older adults in their communities.
  • To kick off May as Older Americans Month, Senator Mark Warner requested a town hall meeting with Bay Aging employees, Board members and guests. The meeting was held at Daffodil Gardens on Tuesday, May 1, 2012. The well attended event gave the Senator a format to share matters of importance to seniors and to receive questions from the audience. Please see the press releases for further information on this event.
  • * Lisa Walker, Vice President of Aging & Disability Resources/VICAP/Ombudsman, appeared on Channel 13 television, May 10th, to discuss problems new Medicare patients have in finding physicians who accept Medicare in the Peninsula area. See article entitled, “Medicare Mayhem:…..” for other news that includes Lisa.
  • * The Department of Labor (DOL) conducted a review of all DOL senior employment projects in Virginia in late March. We are pleased that Mrs. Saundra Wilson’s Senior Employment Program was the only project so far in Virginia to have complied with the DOL’s request to include certain attestation documents in all files, and additionally followed protocol for eligibility and performance. In addition, Bay Aging’s program currently has 20 participants from all counties in the Northern Neck and Middle Peninsula, with Westmoreland having the most enrollments for the project.
  • o * Bay Aging received $10,000 in grant funding from the Elis Olson Foundation. These funds will be used to supplement the Meals on Wheels program in the Town of West Point and surrounding areas.
  • * Bay Aging was the recipient of several donations from churches, civic organizations and individuals – mostly for Meals on Wheels.
  • * All 4 United Way funding applications were approved. Once again, Bay Aging is eligible to receive donations from 1) Combined Federal Campaign of South Hampton Roads; 2) Virginia Peninsula Combined Federal Campaign; 3) Combined Virginia Campaign (state); 4) Local Governments & Schools Campaign in the Petersburg/ Richmond area. Bay Aging’s Federal United Way number is 45229; the State United Way number is 3806. As always, employees participating in their company’s campaign can also write in “Bay Aging” if they don’t see our number in their list of choices.

Bay Transit

  • Bay Transit staff has begun implementing the Route Match scheduling software. We have run into some challenges along the way but are working them out. In order to work out the problems we have only implemented the software in the Warsaw office. Once we are comfortable with it we will roll out the Gloucester and New Kent offices.

Information Technology

  • For the next month, the major project will be the RouteMatch conversion, configuration and implementation for Bay Transit.
  • * Remember to visit Bay Aging’s website for updates.

Senior Apartments

  • Bay Aging has obtained HUD’s written approval allowing up to 18 members on all eight senior apartment owner corporation boards of directors. HUD currently limits us to 15 members. The seven member minimum will not change.
  • * Senior Apartments staff is encouraging the establishment and continuation of community gardens at all Bay Aging apartment communities. These gardens have already proven to be popular and successful at Daffodil Gardens (Gloucester), Parker Run (Montross) and Port Town Village (Urbanna).
  • * Staff attended a HUD Financial Management and Governance Training at the HUD Richmond office from April 23rd through April 25th. The course offered an overview of the financial management process, roles and responsibilities of management in the design, implementation and maintenance of internal control structures and financial performance monitoring.
  • * Staff presented at the First Annual Faith in Action-sponsored Aging in Place Symposium on May 8th at the Williamsburg Landing continuing care retirement community (CCRC). Audience included clients, caregivers and service providers. Session topics ranged from “Housing Options” to “Senior Services & Benefits” to “Maintaining Your Independence and Mobility”. James Rothrock, Commissioner of both the Virginia Department for the Aging (VDA) and the Virginia Department of Rehabilitative Services (VDA), was the keynote speaker.
  • * Staff also presented at the Williamsburg-area Senior Services Coalition event entitled “Independent Living Residences: The Right Choice for You?”. This took place May 16th and included representatives from other area senior housing providers.
  • * Bay Aging senior apartments recently received a “Satisfactory” score on an April 25th HUD Limited Management Review of The Meadows. HUD staff visited the property, however unlike standard HUD Management and Occupancy Reviews (MOR), no tenant files or operations finances were inspected/reviewed. Although we’ve had many MORs, it’s the first time we’ve had a Limited Management Review.

Housing Choice Voucher Program

  • o The Virginia Housing Development Authority (VHDA) recently announced that the statewide HCVP occupancy rate was lower than desired. This has resulted in VHDA providing us with seven additional vouchers and related administrative fee income.

Housing Counseling and Workforce Housing

  • * Catrina Paige, our HUD-certified Housing Counselor, was awarded Housing Specialist of the Year by the Virginia Association of Housing Counselors (VAHC) at the 2012 Annual Conference.
  • * Housing Counseling is preparing an application (due May 31st) to continue as our service area’s Intermediary for the Virginia Department of Housing and Community Development’s (DHCD) Virginia Individual Development Accounts (VIDA).

Energy Conservation

  • * Middle Peninsula Summary by the Numbers:
  • 20 homes received energy conservation measures
  • $148,721 in MME funding and $10,853 est. energy cost savings for families
  • * Northern Neck Summary by the Numbers:
  • 18 homes received energy conservation measures
  • $133,680 in MME funding and $9,280 in est. energy cost savings for families


  • o * Bay Aging’s Weatherization Program has weatherized approximately 390 homes from March 2009 to the present. This total will rise to approximately 415 at the end of May as the crew finishes weatherizing the Mill Pond apartments in Montross.

Community Development Block Grant

  • * The first 6 properties have been rehabbed at Light Street in Northumberland County as part of a Community Development Block Grant. Houses 7-10 will soon be under contract. Houses 11-13 will be going out to bid in the next 1 to 2 months.
  • Indoor Plumbing Rehabilitation
  • The Department of Housing and Community Development has announced that there might possibly be an IPR program for 2012-2013. The program would have a scaled back number of rehabs statewide – only 60-70. The program would also have stricter eligibility requirements than in the past. More information will be available soon.
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