July 2015 Program Highlights

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  • Saving Lives through Training and Certification, a course offered through Rappahannock Community College Workforce Development, features Board Director Terry McGregor promoting the growth of the CPR program in our region.



  • *Kathy Vesley, Ginger Ragan and Mary Jane Kipper recently attended the 40th annual National Association of Area Agencies on Aging national conference held in Philadelphia. During the conference Kathy accepted the n4a Innovation Award for EVCTP. And Kathy shared that she’s come back with lots of great information and ideas!

Senior Employment

  • *For the program year beginning July 1, 2014 and ending June 30, 2015, Bay Aging staff is proud to have placed four senior participants successfully in employment with local businesses!
  • *The Senior Employment Program has also added a new “Host Agency”” – a nonprofit agency willing to train program participants for potential employment) in West Point/King William
  • *Bay Aging Senior Employment staff attended a statewide Senior Employment training workshop in Richmond in June.

Virginia Insurance Counseling and Assistance Program (VICAP), Ombudsman and Senior Medicare Patrol (SMP)

  • *Bay VICAP staff has been representing Bay Aging at numerous area health fairs providing education and counseling services.
  • *Bay Aging Ombudsmen have been very busy investigating nursing facility and assisted living complaints as well as providing in-service trainings to numerous facilities’ staff.
  • *Lisa Walker, VP – Aging and Disability Resources gave a presentation on how Bay Aging can help the community at the Lower United Methodist Church (Middlesex County) to interested seniors and caregivers.


  • *The Development Director is very pleased to report that this fiscal year’s Neighborhood Assistance Program (NAP) started with a bang. By Tuesday, July 15, 2015, an investment company representative on behalf of a client purchased all Bay Aging NAP credits for the 2015-2016 year. The client resides in Mathews County. Bay Aging received an allocation of $11,700 in tax credits – which required a donation of $18,000. Bay Aging is now on a waiting list for additional credits.
  • *Three Rivers Healthy Families received “pass-through” funding of $2,000 from Bay Aging to support their Garden of Hope-Growing Healthy Children Project. Funding was provided with Temporary Assistance to Needy Families (TANF) funds. Separate programs were held at Northumberland YMCA, Gloucester Library, Central United Methodist Church in Mathews and White Stone Church of the Nazarene. Participants included 55 parents and 46 children; grandparents and some dads also participated in the programs that ranged from emotional health and healthy eating to visiting a farm and learning how to attain family financial health.
  • *The J. Edwin Treakle Foundation awarded a $3,500 grant to support the RSVP program and MedCarry volunteer non-emergency medical transportation service.
  • *The 2014-2015 Emergency Services Assistance efforts totaled $17,657 that included 28 older adult families, one of whom was an 85 year woman raising her grandchild. A total of seventy-nine families received assistance.

Community Living

  • *Bay Aging staff participated in the Northern Neck Health and Safety Fair held Friday, June 26; event was sponsored by the Richmond County Triad. This fair is a great opportunity for seniors to learn about resources in our community.
  • *Bay Aging staff participated in the Senior Resource Fair held at the A.T. Johnson Center in Westmoreland County.
  • *Food Safety training was held on June 30 for all Active Lifestyle Center Managers and other staff involved in Bay Aging’s nutrition program. This training was conducted in partnership with Gloucester Parks, Recreation and Tourism.
  • *Bay Aging was awarded $1,000 by the Westmoreland FEMA Board. These funds will be utilized to purchase emergency shelf-stable meals for the homebound.
  • *The Fan Care Program started on June 15, 2015. Fans are available to seniors 60 and over who meet the financial eligibility requirements. A portion of the funds can be used for air conditioners if there is a medical need. The funding for this program is provided by Dominion Power with Northern Neck Electric contributing an additional 40 fans.

Adult Day Break Centers

  • *The Gloucester Adult Day Break Center had an inspection by the Health Department with no deficiencies noted.

Home Care

  • *A Department of Medical Assistance Services (DMAS) unannounced audit of Home Care records was conducted June 16-18. All records were noted to be in good standing with no errors or deficient practice noted. This is the first perfect audit in 16 years!
  • *The Home Care Department and both adult day break centers have been inspected this year by the Department of Social Services, the Veterans Administration, the state health department, the state Fire Marshall and DMAS with no errors or deficiencies found.

Commonwealth Coordinated Care (CCC)

  • *CCC membership is growing with Humana transitioning all members in the Tidewater area and the 10 Central Regions covered by Bay Aging to EVCTP. Bay Aging received 154 new members that were transferred during the month of June increasing our service to 493 members. We also have had success locating members that Humana has been unable to contact.
  • *Staff had a successful meeting with VA Premier in June and are sharing information on possible partnership opportunities.

The increased membership with Humana and a partnership with VA premier will bring in greater revenue allowing us to supplement some of our human services programs such as Medicaid Personal Care that are important services for our community but do not bring in enough revenue to sustain the program.

Eastern Virginia Care Transitions Partnership (EVCTP)

  • *EVCTP, as a partner in the collaborative, Bay Rivers Bridges to Care Transitions, was awarded the HRSA (Health Resources and Services Administration) Rural Health Services Outreach Grant for Remote Home Monitoring. The three year project is intended to develop remote home monitoring, access to primary care, chronic disease management and education programs that connect patients in rural locations who are participating in the EVCTP program to rural health provider locations, providers of home health, primary care, behavioral health and chronic disease management resources. The object of the program is to prevent hospital readmissions and emergency department visits by improving health status resulting in increased quality access and reduced costs. The program also includes health education programs for providers, coaches and clients of Bay Aging that will be video cast through the use of telehealth Projected program launch date – September 15, 2015.

Bay Transit

  • Bay Transit was asked by the Department of Rail and Public Transportation (DRPT) to participate in a pilot study on data collection and reporting for state public transit operators. Bay Transit is the rural system in the study. The study is looking at the methods Bay Transit uses to collect rider, mileage and fare information. Project will complete in the fall 2015.

All transit operators in Virginia will soon be required to report monthly data to DRPT. This study is designed to determine what data can be gathered, how difficult it will be for systems to collect the data, if the data reported is reliable for each system, and what additional personnel, software and other expenses will be needed to meet the requirements.

  • Public transportation ridership numbers: 12,624 in April and 12,058 in May.
  • *Seasonal trolley service is in full force in Urbanna, Kilmarnock and Colonial Beach. Trolleys will operate on the weekends through Labor Day. Visit for trolley schedules. Trolley services help increase consumerism in businesses located along the trolley routes.
  • *New Freedom Mobility Management provided 288 trips in May. Numbers have decreased slightly due to several of transportation providers going out of business or having limited service. The majority of the trips were for medical services at MCV and McGuire VA hospitals in Richmond and Riverside Newport News and Hampton VA hospitals in Tidewater.
  • *Seventeen MedCarry rides were reported in the period mid-June through mid-July. MedCarry relies on volunteers to use their personal vehicles to get seniors and older adults with disabilities to their doctor and therapy appointments.MedCarry always needs volunteers and funds! Please call Katherine Newman at Bay Transit (804.250.2019 x101) if you or someone you know who has the time, resources and willing to participate in such a caring, dignified service for seniors.

Information Technology

The Information Technology Director’s activities include:

  • *Certification, testing, and installation of a Veeam Server Backup and Replication Suite for further protection;
  • upgrade and migration testing of Bay Aging’s Domain Controller (file server), and Microsoft Exchange (email server); and
  • continuing fee-based consulting assistance to Peninsula Agency on Aging (PAA) for server virtualization, migration, and upgrades.

Web Site:

  • *Visit and today! Both sites are continually updated as is the Face Book page.
  • *EVCTP web site redesigned and available for viewing. The design focuses on marketing our product to prospective business customers – Managed Care Organizations, Accountable Care Organizations, and Physicians’ Groups.
  • *For information on fee-based personal care options, visit
  • *Do you have a Face Book account? LIKE us! Connect to others. Have them LIKE us as well! These connections help build Bay Aging’s presence on Face Book. The larger the presence, the greater the chances for increased advocacy, volunteers and resources! Bay Aging is not a secret organization!

Bay Family Housing

Single Family Housing:

  • *Single Family Housing’s is currently working as the Housing Rehabilitation Specialist for the Greentown-Gaskins Road CDBG project in Lancaster County. Work has been completed on the first 8 homes.
  • *Single Family Housing is finishing the substantial reconstruction of a home in Northumberland County as part of Bay Aging’s Indoor Plumbing Rehabilitation Program.
  • *Bay Aging has been chosen by the Virginia Department of Housing and Community Development (DHCD) to be the Indoor Plumbing Rehabilitation Program Administrator for the 10 Counties of the Middle Peninsula and the Northern Neck for the 2015-16 and 2016-17 grant Bay Aging’s goal will be to complete 4 to 6 house reconstructions or rehabilitations for each of these grant years.
  • *Single Family Housing is working with both the Town of White Stone and the Northern Neck Planning District Commission on a CDBG Planning Grant to address housing and infrastructure concerns in the Town. The Town submitted a CDBG application on March 25, 2015. The Town should be notified by mid-July if they are successful in their grant application.
  • *Single Family Housing is continuing Weatherization Assistance work on an average of 4 homes a month throughout the 10 Counties of the Middle Peninsula and the Northern Neck.

Multi-Family Housing:

Senior Apartments – Operating

  • S. Department of Housing and Urban Development (HUD) Real Estate Assessment Center (REAC) physical quality inspections, conducted by third party HUD-contractors, are scheduled to take place at Parker Run (24 units near Montross) on September 28, The Meadows (33 units in Colonial Beach) on October 6 and Tartan Village (22 units in Kilmarnock) also on October 6.
  • *Apartments staff attended a unique event, entitled “Together We Win,” at the Virginia Housing Development Authority (VHDA) Housing Center in Glen Allen. This workshop was hosted by VHDA, HUD, the Virginia Department of Housing and Community Development (DHCD) and U.S. Department of Agriculture (USDA) Rural Development. Topics included ways to decrease multifamily housing vacancy, providing housing stability for veterans and vulnerable (homeless or near-homeless) households and enriching community diversity.

Multi-Family Production

  • *Daffodil Gardens Phase II (40 planned age- and income-restricted rental housing units in Gloucester): On July 9th, staff filed an application with Gloucester County for the rezoning of 5.004 acres of the overall 8.8931 undeveloped acres owned by Bay Aging. The property is currently zoned SC-1 (Suburban Countryside) and the proposed zoning is MF-1 (Multifamily). The Planning Commission is scheduled to consider this request at their September 3, 2015 (7:30 PM) meeting in the Gloucester County Colonial Courthouse building.
  • *Village Green (32 units in Gloucester) received Virginia Housing Development Authority (VHDA) preliminary approval to receive an allocation of Low Income Housing Tax Credits (LIHTC). Bay Aging partnered with HEGM, Inc., based in Charlotte, North Carolina, by signing a Right of First Refusal no-obligation option to purchase the properties at the end of the 15-year compliance period and by entering into an Operating Agreement that names Bay Aging as the 10% non-profit partner. The Daffodil Gardens.

Housing Choice Voucher Program

  • Staff is preparing the document package, due to VHDA by August 1, for the annual VHDA-administered Section 8 Management Assessment Program (SEMAP) This is the program monitoring system that scores HCVP’s operational performance and regulation compliance.

General Housing

  • *Apartments Finance, Property Site Coordination, Resident Service Coordination and HCVP staff participated in an in-house training event designed to educate employees on best practices for handling resident hoarding disorders. This training is in response to staff’s increasingly frequent encounters with potential hoarding situations in rental In 2013, the Diagnostic and Statistical Manual of Mental Disorders (DSM-5) was revised to include a new chapter on Obsessive-Compulsive and Related Disorders, including hoarding disorder. These recent changes in the mental health field reflect a distinct awareness that hoarding disorder is related to obsessive-compulsive disorder but distinctly different from many other anxiety disorders.
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