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May 2015 Program Highlights

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  • Kathy Vesley-Massey was featured in the April 2015 publication of Virginia Center for Health Innovation News as the Health Care Innovator for Virginia. In the interview she discusses the evolution of EVCTP and how Care Transitions Intervention is shaping the future of long-term care supports in Virginia. See pages 30-31 for the entire interview.
  • It is with great pleasure to announce that Bay Aging is among the recipients of a 2015 n4a Aging Innovations Award in the Care Transitions category for Eastern Virginia Care Transitions Awards will be presented during the n4a Annual Conference in Philadelphia in July. Administrator of the U.S. Administration for Community Living and Assistant Secretary for Aging, Kathy Greenlee, will help present the monetary awards to the top three Aging Innovations Award recipients. Awards range from $2,500 to $1,000. Congratulations to the whole EVCTP gang!
  • Bay Aging received an Honorable Mention in the Commonwealth Council on Aging’s 2015 Best Practices Awards Program for New Freedom Mobility Management. The review panel was impressed with the program and the Council agreed to the special recognition. Congratulations Bay Transit staff!
  • Stemming from the federal and state Community Action Partnerships, community action agencies across the nation now have 54 organizational standards that they must follow. Standards are separated into categories: consumer input and involvement; community engagement; community assessment; organizational leadership; board governance; strategic planning; human resource management; financial operations and oversight; and data and Bay Aging completed and submitted its first organizational self-assessment to the Virginia Office of Community Services. Feedback received was very positive as Bay Aging is considered to be in the top 5 of community action agencies across Virginia. Staff is to be congratulated for their hard work in developing and adhering to policies and program management. The self-assessment can be viewed on the internal website.
  • Bay Aging staff formally presented Allyn Gemerek with the Board of Director’s resolution of appreciation and the plaque that will hang at Daffodil Gardens.
  • On May 19, 2015, Bay Aging presented to the Northumberland Economic Development Commission strategies to encourage seniors to remain in the county.
  • The Senior Employment Title 5 Program currently has 17 participants. Staff continues to look for another Host Agency in Essex County and another participant living in Essex County to fulfill Bay Aging’s “equitable distribution goals”. The program is on track to successfully close for the program year ending in June and looks good to start the new fiscal year in July 2015.
  • On April 16, 2015, all Senior Employment Title 5 participants from the Northern Neck and Middle Peninsula attended a training and participant day in Urbanna. Megan Grey, Title 5 Program Director from DARS (Department for Aging and Rehabilitative Services) was the guest Everyone really enjoyed the day!
  • In anticipation of another busy insurance season and to better meet the needs of our older adults, two more volunteers were trained and passed their certification test.
  • To keep abreast of the latest information and policies, Bay Aging’s LTC Ombudsman staff attended the annual State LTC Ombudsman training in Virginia Beach in May, where they were able to meet and hear from nationally known speakers in the Ombudsman field.
  • A grant request was submitted to the Gloucester Community Foundation in the amount of $1,947 to purchase items for the Gloucester Adult Day Break Center. Items ranged from a smart HDTV to a clothes washer and outdoor chairs.
  • Applications for the SafeLink wireless free phone program for eligible low-income families were distributed to the Boys and Girls Club of the Northern Neck, Three Rivers Healthy Families, Middlesex YMCA and the Gloucester Boys and Girls Club. These groups will help identify families who could benefit from this program.
  • $2,000 in Temporary Assistance to Needy Families (TANF) funds were disbursed to the Boys and Girls Club of the Northern Neck to support their After- School Power Hour Program. Funding will support 36 youth from 15 families to participate in this vital tutoring and mentoring program.
  • $5,000 in TANF was disbursed to the Laurel Shelter for some of the costs incurred in sheltering 8 children and their mothers who were displaced due to domestic violence.
  • $3,000 in TANF was disbursed to the Gloucester Boys and Girls Club to provide scholarships to 13 youth so they can attend the club’s 12 week summer program. See page 35 for Director Gary Rippel’s uplifting letter to Bay Aging.
  • Mary Jane Kipper, Options Counselor and Pam Allen, Gloucester Active Lifestyle Director, attended A Matter of Balance training held by the Virginia Department of Health on April 10th 2015 in New Port News, VA. Each received their Matter of Balance Coach Certification. A Matter of Balance is a structured group intervention, which utilizes a variety of activities to address physical, social and cognitive factors affecting fear of falling and to learn fall prevention The activities include group discussion, problem-solving, skill building, assertiveness and sharing practical solutions and exercise training. Ms. Kipper and Ms. Allen will begin offering A Matter of Balance classes to seniors during the next several months.
  • To keep current on volunteer needs and resources, the RSVP Director will attend the 2015 FGP/RSVP Directors Conference in Reston, Virginia on September 9-12, 2015. The conference is an annual event sponsored by the National Senior Corp.
  • Bay Aging staff participated in the Westmoreland Resource Fair held on May 21st in Montross.
  • Bay Aging staff is serving on the Gloucester and Middlesex Emergency Management region planning committee to develop an interim sheltering and emergency evacuation plan in the event of a natural disaster.
  • Bay Aging staff attended the annual TRIAD Senior Safety Fair on May 12, 2015. This annual event provides valuable resources and information on safety to seniors in their local
  • Gloucester Adult Day Break and Essex Adult Day Break were inspected by the Veteran’s Administration in May and there were no violations or deficient practices noted. Both Adult Day Break centers were also inspected by the State Fire Marshall with no deficiencies cited.
  • The Home Care department continues to accept new clients and is continuing to focus on efforts to promote the fee-for-service Bay Home Care. Advertising on two Bay Transit buses began in April. These buses are circulating in Lancaster and Gloucester counties. The website for Bay Home Care has been developed and can be viewed at bayhomecare.net. Please visit the site to learn more about the available services and help spread the word!
  • Bay Aging currently delivers services to approximately 320 CCC members and while continuing to pursue other opportunities for additional referrals. We are anticipating the transfer of 77 new Humana members to EVCTP from Humana in early June. Fifty-one (51) of these members will be in Bay Aging’s coverage area. We have worked to finalize an agreement with Humana to pursue members who have been difficult to locate or contact which will also increase our member census. Staff is also exploring additional opportunities for partnership with VA Premier and Anthem.
  • Coaches received initial training to introduce the importance of Advance Care Planning to all patients receiving a home visit. Further training will be provided by Riverside Health System in June and July, 2015.
  • Coaches will begin data collection using a behavioral health screening tool to identify levels of depression in EVCTP’s patient population. Results will be used to identify and develop an intervention model for submission to CMS or other funders to coach patients with depression and other behavioral and mental health issues.
  • EVCTP, as a partner in the collaborative, Bay Rivers Bridges to Care Transitions, was awarded the HRSA (Health Resources and Services Administration) Rural Health Services Outreach Grant for Remote Home Monitoring. The three year project is intended to develop remote home monitoring, access to primary care, chronic disease management and education programs that connect patients in rural locations who are participating in the EVCTP program to rural health provider locations, providers of home health, primary care, behavioral health and chronic disease management resources. The objective is to prevent hospital readmissions and emergency department visits by improving health status resulting in increased quality access and reduced costs. The program also includes health education programs for providers, coaches and clients of Bay Aging that will be videocast through the telehealth technologies.
  • Seasonal trolley service begins in Urbanna, Kilmarnock/White Stone/Irvington and Colonial Beach on May 22. Trolleys will operate on the weekends through Labor Day. At .50 a ride, trolleys are popular with visitors and residents alike, bringing additional economic development dollars to the region.
  • Bay Transit recently took delivery of 11 new buses. Seven of the buses are fueled by propane which has been showing a savings of about $200 per week per bus on fuel costs compared to the gas powered vehicles. Propane fueling stations are located at each transit facility.
  • New Freedom provided 329 trips in March and 316 trips in April. The majority of the trips were for medical services at MCV and McGuire VA hospitals in Richmond, Riverside health care facilities in Newport News and Hampton VA hospitals in Tidewater.
  • Bay Transit and Bay Aging Development collaborated with Riverside Tappahannock Hospital to submit a grant application to the Rural Health Outreach program. The grant request ($7,500) is to help provide local matching funds for the fixed route service around the Town of Rappahannock. Winners will be announced in late May.
  • Finance staff is working with SLT to develop the FY2016 budget and assumptions.
  • Eastern Alliance Insurance, Bay Aging’s worker’s compensation insurer, visited the Urbanna office May 14th. The review went very well.
  • IT continues work with Siemens and Lucid Corporations on the implementation of the Environmental Monitoring system for the new Middle Peninsula Regional Transit Facility.
  • Upgrade and migration testing of Bay Aging’s Domain Controller (file server), and Microsoft Exchange (email server) are taking place.
  • IT staff successfully upgraded and converted Bay Aging’s Utility Server, which controls system-wide Virus Protection, Security Scanners, and Patch Deployment Software.
  • Do you have a Face Book account? LIKE us! Connect to others. Have them LIKE us as well! These connections help build Bay Aging’s presence on Face Book. The larger the presence, the greater the chances for increased advocacy, volunteers and resources! Bay Aging is not a secret organization.
  • Single Family Housing’s is currently working as the Housing Rehabilitation Specialist for the Greentown-Gaskins Road CDBG project in Lancaster County. Work has been completed on the first 8 homes.
  • Single Family Housing is working on the substantial reconstruction of a home in Northumberland County as part of Bay Aging’s Indoor Plumbing Rehabilitation Program.
  • Bay Aging has been notified by the Virginia Department of Housing and Community Development (DHCD) that DHCD wants Bay Aging to be the Indoor Plumbing Rehabilitation Program Administrator for the 10 Counties of the Middle Peninsula and the Northern Neck for the 2015-16 Grant Year. Bay Aging’s goal will be to complete 4 to 6 house reconstructions/rehabilitations for the 2015-16 Grant Year.
  • Single Family Housing is working with both the Town of White Stone and the Northern Neck Planning District Commission on a CDBG Planning Grant to address housing and infrastructure concerns in the Town. The Town submitted a CDBG application on March 25th, 2015. The Town should be notified by mid-July if they are successful in their Grant Application.
  • Single Family Housing is continuing Weatherization Assistance Work on an average of 4 homes a month throughout the 10 Counties of the Middle Peninsula and the Northern Neck.
  • Community gardens are now established and flourishing at many of the properties! The gardens, maintained by apartment residents, include a variety of healthy vegetables and breathtaking flowers. These outdoor spaces promote therapeutic social opportunities, passive recreation and overall well-being.
  • Daffodil Gardens Phase II (40 planned age- and income-restricted rental housing units in Gloucester): Staff presented preliminary conceptual plans to the Gloucester Volunteer Fire and Rescue Board of Directors on April 27th. The meeting served as an opportunity to exchange information and solicit design and programmatic input from critical emergency service personnel. Thank you to Chief Terrence McGregor for arranging the meeting and providing valuable project recommendations.
  • Staff hosted a public input meeting at the Daffodil Gardens community building during the evening of April 30th. Invitations were distributed to Gloucester County Board of Supervisors, Planning Commission, Department Heads and community-based partner organizations and to approximately 100 neighborhood property owners and residents. Representatives from dBF Associates, Architects and Bay Design were on-hand to discuss conceptual development design plans with the public. Thank you to Bay Aging staff members Angie Alley and Jean Duggan for assisting with meeting preparations
    and facilitation.
  • Academy Apartments (32 units in West Point) received Virginia Housing Development Authority (VHDA) preliminary approval to receive an allocation of Low Income Housing Tax Credits (LIHTC). Bay Aging partnered with HEGM, Inc., based in Charlotte, North Carolina, by signing a Right of First Refusal no-obligation option to purchase the properties at the end of the 15-year compliance period and by entering into an Operating Agreement that names Bay Aging as the 10% non-profit partner.
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