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May 2013 Highlights

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HIGHLIGHTS – (* means we are following the strategic plan)

  • Administration
    • * Bay Aging was accepted into all five United Way campaigns that it applied to. Encourage friends, coworkers and others to include Bay Aging in their United Way plans by entering #45229 – Combined Federal Campaigns, #3806 – Commonwealth of Virginia Campaign OR write “Bay Aging” in the company’s United Way Campaign.
    • * Mathews Community Foundation, through the Tony and Judy Hannold Fund to Alleviate Poverty, awarded $2,000 to help fund Bay Aging’s emergency shelf stable meals program in Mathews County.
    • * Bay Aging submitted an application to the Virginia Department of Social Services Neighborhood Assistance Program in the amount of $20,000.
    • * In April the Mathews Rotary submitted requests for community service projects. Rotarian Pat Hemp let Jean Duggan know that the Rotarians were glad to consider the Mathews Active Lifestyle Center as a project and would keep us informed. Projects included: faucet replacements and 2 accessible toilets.
    • Fellow Board of Director Jimmie Carter has been selected as Virginia’s Senior Volunteerof the Year for 2012 by the Governor’s Office on Volunteerism and Community Services. Jimmie was recognized for his work during the challenging changes during 2010-11, his key role in revitalizing Rappahannock General Hospital, his successful partnership with policymakers and businesses to help build the Tangier Island health clinic and his other valuable contributions to his community. Congratulations Jimmie!
    • In partnership with Bay Aging, Riverside Health System submitted a nomination for the first Aging Innovations and Achievement Award for the development of the Eastern Virginia Care Transitions Partnership. Sponsored by the Virginia Chamber of Commerce, the Chamber awards programs that are the most innovative and cutting-edge to receive national honors.
    • * Bay Aging entered into a contractual partnership with radio station WIGO and Bay FM to saturate a wide swath of the Middle Peninsula and Northern Neck with radio advertising to make citizens with needs aware of Bay Aging and Bay Transit programs and services.
  • Community Living
    • * In celebration of Older Americans Month, Bay Aging Active Lifestyle Centers have had and are planning May Day activities at each site throughout the month of May.
    • * As part of their continuing education, Bay Aging Options Counselors plan to attend the annual Care Coordination training in Richmond on June 4th.
    • L’tanya Taliaferro, RN, participated in the “Plugged In Virginia” focus group at Rappahannock Community College, a program to train, prepare and help find employment for CNA program graduates.
    • * Barbara Swain presented information regarding Bay Aging’s home care and adult day break programs at a meeting for caregivers on May 14 at Harmony Grove Church in Middlesex. This program, “What Happens When I Can No Longer Care for My Loved One At Home?” is provided by the Alzheimer’s Association, Great Richmond Chapter.
    • * Gloucester Adult Day Break underwent annual inspections by the Department of Social Services and the Veterans Administration within the past month. There were excellent evaluations and no findings.
    • * Key administrative staff and RN Supervisors are attending the Virginia Association of Personal Care Providers conference in Richmond on May 22. Agenda items include Healthcare Reform updates and Dual Eligible Demonstration updates/Working with Managed Care Organizations.
    • The Coleman Institute will be conducting Care Transitions Intervention training in Richmond on May 29th and 30th. Bay Aging is sending six new staff to be trained and receive their certification in Care Transitions Intervention Coaching. New EVCTP staff are Sandra Taylor, Care Transitions Scheduler; Kari Powers, Transitions Coach; and Lauren Brizendine, Transitions Coach.
    • * The Department of Labor (DOL) conducted a comprehensive review of Bay Aging’s Senior Employment Program in early April. Bay Aging currently has 17 actively enrolled participants in the program residing in the Middle Peninsula and Northern Neck. Additionally, the Volunteer Income Tax Assistance program, assisted by 4 volunteers and supervised by Mrs. Saundra Wilson, exceeded the number of returns filed during previous years.
    • * Bay Aging’s VICAP program (Virginia Insurance and Assistance Program) ended March 31, 2013 with 2,322 client contacts and 64 outreach events which included presentations, newspaper articles and health fairs. Consumers were assisted in enrolling into Medicare and comparing Prescription drug plans, Medicare Supplement policies and Medicare Advantage plans. Counselors also help consumers in applying for assistance and resolving billing issues.
    • * Bay Aging’s Senior Medicare Patrol (SMP) program received $3,500 in extra funds for additional SMP activities. The SMP program educates consumers on how to prevent health care fraud.
    • * Eastern Virginia Care Transitions Partnership activities include the following:
      • billing for care transitions services in April to CMS. For March we billed the Centers for Medicare and Medicaid Services (CMS) for 26 referrals and for April we billed CMS for 61 referrals.
      • ramping up hiring along with our AAA partners. Bay Aging now has 14 Care Transitions Coaches.
      • increasing the number of targeted referrals from the hospitals for May consistent with our hiring plans.
      • working with Sentara Careplex and Williamsburg to have them in Pilot mode in May
      • initiating discussions with Bon Secours (Mary Immaculate).
  • Transit
    • * We have completed our value engineering process for the Gloucester Regional Transit Facility. To reduce costs, some bus parking and the bus wash bay are eliminated. These reductions put us in line with our budget. We are currently finalizing the contract with the General Contractor and look to break ground in June.
    • * King William County reduced their Bay Transit funding by 50%.
    • Katherine Newman has been hired as our new Mobility Manager. Katherine lives in Essex County and worked at EVB bank for several years. She has also chaired the Rivah Fest celebration in Tappahannock for the last three years. Bob Baldwin will be moving to part time and working on special projects for Bay Aging.
    • Transit Director Ken Pollock has been asked by the Community Transportation Association of Virginia to represent them on the Transit Service Delivery Advisory Committee (TSDAC) to develop performance measures for determining levels of new funding for transit providers in the Commonwealth.
  • Information Technology
    • * Deploying numerous systems throughout the Agency for Transit employees and Care Transitions Coaches who are being assigned laptops with Verizon JetPack devices with encrypted VPN software to allow them offsite secure access.
    • * Strengthening password and system security for better HIPPA and Department of Aging and Rehabilitation Services security requirements.
  • Website – www.bayaging.org
    • * Updates and improvements are ongoing and we encourage all staff and board members to visit often.
    • * The most visited location is the Employment Opportunities page.
    • * Forms were added to the site which will allow staff to conduct polls and surveys as well as collect data – and are a cost saving measure. Senior Leadership Team members will be introduced to this activity at the May 20 SLT Meeting.
    • Suggestions for other improvements have been made and we will be looking at in addition to testing for selling items on the website. We encourage input and recommendations to make this site the best it can possibly be.
  • Weatherization
    • * Stimulus (ARRA) funding for Weatherization ended as of March 31st, 2013. However, Bay Aging is continuing its Weatherization efforts in scale with current, remaining funding. It is projected that Bay Aging’s current Weatherization funding will last through January/February, 2014. Funding beyond that time period is contingent on approval of the Federal Budget.
  • Indoor Plumbing Rehabilitation
    • * Four houses are currently under construction as part of Bay Aging’s Indoor Plumbing Rehabilitation (IPR) Program. Three of these homeowners were previously lacking indoor plumbing. The fourth homeowner had a failing septic system and had a home that did not meet the Virginia Housing Quality Standards.
    • * Four more houses are currently under construction as part of Lancaster County’s IPR Program. Again, three of these homeowners were previously lacking indoor plumbing. The fourth homeowner had a failing septic system and had a home that did not meet the Virginia Housing Quality Standards.
  • Community Development Block Grant (CDBG)
    • * The first house for the Greentown-Gaskins Scattered Site CDBG project is under >contract and construction should start within one week.
    • * Twelve houses have been rehabilitated/reconstructed as part of the Light Street CDBG project in Northumberland County. A thirteenth house is under contract with construction beginning in June. Two additional homes are scheduled to be completed by the end of the summer.
  • Senior Apartments
    • Major parking lot repairs completed at The Meadows (33 units in Colonial Beach), Mill Pond Village (24 units in Montross) and Parker Run (24 units in Montross).
    • * In honor of national Older Americans Month, special events are taking place at our various apartment communities during the month of May.
    • * Winters Point (27 units in West Point): HUD conducted an all-day Management and Occupancy Review (MOR) on March 25th. The resulting score was an “Above Average” with no specific scoring deficiencies or findings.
    • * Port Town Village II (12 units in Urbanna): HUD conducted an all-day MOR on March 28th. The resulting score was an “Above Average” with no specific scoring deficiencies or findings.
  • Housing Choice Voucher Program
    • * Five of six Middle Peninsula counties approved our respective FY14 funding appropriation requests. King William appropriated $0 for the second year in a row. Essex increased their appropriation to per voucher amount comparable to the other four contributing counties.
  • Multi-Family Housing Production
    • * Daffodil Gardens Phase II – Gloucester Senior Apartments: We are submitting a pre-application to the Virginia Housing Development Authority (VHDA) for a REACH (Resources Enabling Affordable Community Housing in Virginia) Predevelopment Loan. Key parameters of the funding include:
    • Up to $50,000 for a specific affordable multifamily rental housing development.
    • Unsecured for a three year maximum term.
    • Interest-free and paid in full with the closing of a VHDA Multifamily SPARC (Sponsoring Partnerships and Revitalizing Communities) Loan, which is designed to work in conjunction with VHDA’s Low Income Housing Tax Credit program.
    • Predevelopment costs such as architectural drawings, permitting, environmental investigation, engineering, market/feasibility analysis, appraisal services, professional fees, and site option.
    • Loan is forgiven if development cannot proceed for any reason.
  • General Housing
    • * Bay Family Housing regularly attends meetings of and contributes to various resource councils in the service area, including Essex Resource Council, Gloucester Resource Council, King & Queen Resource Council, King William Outreach Group, Mathews Resource Council (newly formed), Middlesex Partners in Progress (MPiP), Richmond County Resource Council (newly formed), Middle Peninsula-Northern Neck Regional Resource Network, and the (Greater Williamsburg) Senior Services Coalition Community Action Plan on Aging Housing Committee. Formal presentations were recently requested by and given to King William Outreach Group, King & Queen Resource Council, MPiP and Senior Services Coalition Community Action Plan on Aging Housing Committee.
    • * Housing Virginia would like to co-sponsor, with Bay Family Housing – Bay Aging, another regional housing event, similar to the one we hosted in October 2012 at Daffodil Gardens, and has funding to support. This event is tentatively scheduled for Wednesday, September 18, 2013 at the Daffodil Gardens community building. Topics may include elderly housing, livable communities, demographics driving housing, jobs and housing, etc.
    • * Bay Family Housing, along with Bay Transit, local Departments of Social Services, Middle Peninsula – Northern Neck Community Services Board, and various other community-based organizations are members of the newly formed Middle Peninsula Prisoner Re-entry Council. The Council covers the counties of Gloucester, Mathews and Middlesex. Essex, King & Queen and King William counties are forming a separate but similar council. Transportation and affordable housing are two major concerns of the group.
    • * Bay Family Housing is a founding member of the Northern Neck / Middle Peninsula Housing Partnership (NNMPHP), which was born out of the Essex Resource Council Housing Committee. The Virginia Department of Housing and Community Development (DHCD) formally recognize NNMPHP as one of nine Planning Groups comprising the Balance of State Continuum of Care (CoC). There are 17 HUD-designated CoCs in Virginia tasked with the responsibility of reducing homelessness. In recent months, NNMPHP has been meeting monthly in order to create the framework for a 10-county Rapid Re-Housing program, which is designed to use existing permanent housing (as opposed to shelters and transitional housing) to prevent homelessness.
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