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July 2014 Program Highlights

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* means Bay Aging staff is following the strategic plan.

PROGRAM HIGHLIGHTS

Program Highlights coincide with Bay Aging Board of Director Meetings which are held in January, March, May, July, September, and November

Highlights from our Board Directors:

  • *A major initiative under the direction of Reverend Ken Rioland, the Macedonia Community Development Corporation (MACorp), seeks to develop and implement social, economic and health programs, advocacy, and direct services for the Northern Neck Community. Congratulations Reverend Rioland!
  • *Senior University, an initiative led by Jimmie Carter, seeks to develop a system of health care providers, community based organizations, and other public and private partnerships to offer health promotion programming in Lancaster and surrounding counties. The goal is to develop a model wellness community that can be replicated across Virginia. Good work!
  • *Reverend Maria Harris, as the Program Chair, is once again heavily involved in the 3rd Disability History and Awareness Program in King William. The Health & Disability Fair will be held at Hamilton Holmes Middle School on Saturday, October 18, 2014, from 10:00 a.m. to 4:00 p.m. For more information, please refer to the attached flyer. Terrific advocacy and awareness!

Administration

  • *Board Orientation was completed on Monday, July 7 for incoming Directors – Marcia Jones, Wanda Lewis and Terry McGregor. We heartily welcome them to our Bay Aging family! We were pleased to have additional Directors and staff on hand for the Meet ‘N Greet session held before the Orientation.
  • *The Virginia Center for Health Innovation (VCHI) approached Kathy Vesley – EVCTP (Bay Aging) to gauge interest in planning and managing a statewide Virginia Care Transitions Intervention Program. Kathy said “sure!” Bay Aging dba EVCTP submitted a plan and one-year budget to VCHI to plan and develop a statewide program in Virginia. We won’t learn the results for several months.
  • *Kathy Vesley was a presenter at the Virginia Health Quality Center’s program – A Care Transitions Community Celebration – on July 18. This online event highlighted best practices from project community representatives that reduced hospitalizations in Virginia.
  • *Senior Employment Program: The Senior Employment Program has been busy this month, closing out the year ending June 30, 2014. Bay Aging is very proud to have placed four seniors in unsubsidized employment (one of the major goals for the Senior Employment Program)! A participant workshop was held in June with a speaker from the Virginia Employment Commission. All 15 senior participants attended!

Virginia Insurance Counseling and Assistance Program (VICAP)

  • *Bay VICAP staff was busy representing Bay Aging and the VICAP program at area health fairs. VICAP staff also delivered presentations at the Bay Port Credit Union Retiree Seminar and the Upper King Williams Senior Center.
  • *Three citizens are being trained to help with insurance counseling and presentations.
  • *VICAP staff are counseling people who have transitioned into the new Commonwealth Coordinated Care program and having issues with their new plans.
  • *Bay Aging Ombudsman has been busy investigating Nursing Facility and Assisted Living Facility complaints.
  • Lisa Walker, Bay Aging Ombudsman, attended the Elder Law Task Force meeting in Charlottesville in June.
  • *Senior Medicare Patrol (SMP) volunteers have delivered several presentations in the service region and attending health fairs. The program has recruited two new volunteers who will be trained in July.

Development:

  • *Development Director teamed up with Mathews Active Lifestyle Center Director Laura Matthews to submit a request for funding from the Mathews Market Days Committee. Funding request is small – $500 – however if funded will provide the participants with stimulating physical and mental activities to improve the body, mind and soul. In addition, some funds will be used to transport seniors to cultural events – musicals, theatre, etc. Director Matthews is interested in building financial capacity to deliver quality activities and programs.
  • *Development Director Jean Duggan submitted an award application to the Drucker Institute in the area of Nonprofit Innovation for Care Transitions Intervention. The winning prize: $100,000! The winner will be notified directly by the Drucker Institute by October 1, 2014.
  • *Bay Aging received notice from the Department of Social Services that the Neighborhood Assistance Program application was approved for 2014-2015. Bay Aging was awarded $16,250 in tax credits. Tax credits are available now! Get yours today! Please see attached flyer for specific information. Very important: let other people know about this great way to receive a break on taxes. Purchasing tax credits is a valuable way of raising funds that are redirected into Bay Aging services.
  • *Bay Aging will be participating in the Amazing Raise again this year. The Amazing Raise is a form of crowd fundraising through email and social media connections, with the potential of raising thousands of dollars in a 36-hour period. Scott Price, Bay Aging IT Technician, will be attending a social media training session at the Richmond Community Foundation where he will gather information on social media strategies for giving. Mark it on your calendars: AMAZING RAISE, SEPTEMBER 17-18, 2014.

Community Living

  • *In partnership with Peninsula Agency on Aging, Bay Aging staff participated in the Veteran Expo held on July 22, 2014 in Hampton, Virginia. Information on community services were provided to veterans attending the event.
  • *Bay Aging staff will participate in the Senior Safety Fair at Newington Baptist Church on September 17, 2014. This event is sponsored by the Seniors and Law Enforcement Together (S.A.L.T.) partnership. The S.A.L.T project is a partnership between the local Sheriff’s Department and area seniors who work together to improve local law enforcement’s knowledge of the crime prevention needs of seniors.
  • *Bay Aging staff and Board Director C. Norman Wood attended the Veterans Community Partnership Forum on June 17, 2014 at Hunter McGuire VA Medical Center in Richmond. The VA staff provided presentations on community based services offered to area veterans including Transportation, Rural Health Outreach, VA Eligibility/Enrollment and Home Based Primary Care.
  • *The VA Rural Health Team is scheduling Health Education Sessions for veterans residing in the Northern and Middle Peninsula. Bay Aging has been asked to provide designated sites for these sessions which will be at the Northern Neck Regional Transit Facility and senior apartment locations throughout the service region.
  • *Bay Aging has been invited to participate in the annual Back to School Awareness Day sponsored by the NAACP in partnership with the Westmoreland County School Board on August 23, 2014. The event will be held at the Montross Middle School on Saturday, August 23, 2014 from 2-6 pm.

Eastern Virginia Care Transitions Partnership:

  • *EVCTP services were initiated at Mary Immaculate Hospital in Newport News on June 18, 2014. With only 12 days left in the month, EVCTP Coaches screened 81 patients for care transition services and completed 31 home visits with no readmissions. Mary Immaculate staff are engaged and excited to partner with EVCTP. We anticipate an additional 200+ referrals per month resulting in additional 120-150 home visits.
  • *In May, EVCTP screened 1,444 patients and completed 852 home visits with an 8.3% readmission rate for enrolled patients.
  • *In June, EVCTP screened 1489 patients, completing 754 home visits. Readmission data is not yet available for June as the 30 day program cycle is not complete.
  • *EVCTP continues to hire and train coaches; will have over 50 coaches on staff by the end of July. Most hospitals now have dedicated coaches assigned to visit all referred patients, field coaches are responsible for home visits with follow-up phone calls and other coaches see patients that are discharged to Skilled Nursing Facilities.
  • *Beginning July 2014, EVCTP will employ several coaches dedicated to seeing all readmitted patients for follow-up.

Bay Transit

  • *The Middle Peninsula Transit Facility first floor is nearly complete. Funding was received from the Department of Rail and Public Transportation to complete the second floor. The preliminary design has been submitted to Bay Transit for review. Construction on the second floor is expected to begin in August and with completion in September/October timeframe.
  • *Bay Transit is pleased to announce that staff developed two new fixed routes. One route will be around the Gloucester Courthouse area and the other will travel among Montross, Warsaw and Lottsburg locations. Service, beginning July 21 for each route, will be free through August to encourage citizens to advantage of these two new routes. NECK CONNECT is the name of the Northern Neck fixed route and COURTHOUSE CIRCULATOR is the name of the Gloucester fixed route. Please refer to the attached press release for more information.
  • *Staff has analyzed the economic benefits of operating propane powered vehicles over the last couple of months. It costs Bay Transit about $100 per day to operate a gas powered vehicle compared to $40 per day to operate a propane powered vehicle. Bay Transit will be purchasing more propane vehicles in the future!
  • *At the Virginia Transit Association’s Annual Conference and EXPO in June Ken Pollock received a service award for his work on the Transit Service Delivery Advisory Committee (TSDAC).
  • *New Freedom-The New Freedom program provided 306 trips in May and approximately 350trips in June. Year to date we have provided or sponsored more than 3000 rides.

Finance/Administration

  • The Agency auditors Cherry Bekaert LLP were onsite to complete the annual 202 audits for four of the apartment complexes and auditing the Agency Retirement Plan. Final reports will be presented at the September Board meeting.

Information Technology

  • *IT Director Bob Butler traveled to Valley Bank in Roanoke and picked up 34 systems the bank was kind enough to donate. Dynamic Systems Solutions, owned by Bob Butler, purchased and donated a device that allows IT staff to clone 5 hard drives at a time to help speed up the replacement process. Bay Aging only has 12 Windows XP systems remaining that will be replaced within the next 45 days.
  • Attended a live demonstration of several video conferencing devices at Polycom in Herndon, Virginia. These devices have potential use by Bay Aging for telehealth services, remote meeting attendance, webinars and remote trainings.
  • Tested new spyware detection cloud-based software from WebRoot, Inc. to potentially be used for an additional layer of protection from spyware and viruses.
  • Director also tested and implemented new inventory/patch deployment software called PDQ Inventory and PDQ Deployment from a company called AdminArsenal. This software enhances our ability to remotely detect and deploy third party security patches from Adobe (Reader), Oracle (java), Google (Chrome), and several others. This software was purchased and donated by Dynamic Systems Solutions.
  • * www.bayaging.org and www.baytransit.org Website analysis shows that Bay Aging and Bay Transit have prominent presence on many other government and business locations, encouraging others to visit the websites and learning more about Bay Aging services.

Bay Family Housing

Single Family Housing:

  • Ÿ *Bay Aging learned that its application has been approved by the Department of Housing and Community Development to remain the Weatherization Assistance Program Provider for the 10 counties of the Northern Neck and Middle Peninsula.
  • Ÿ *Single Family Housing completed its work as the Housing Rehabilitation Specialist for the Light Street Community Development Block Grant in Northumberland County. A total of 17 homes were either rehabilitated or substantially reconstructed as part of this grant project.
  • Ÿ *Single Family Housing’s is currently working as the Housing Rehabilitation Specialist for the Greentown-Gaskins Road CDBG project in Lancaster County.
  • Ÿ *Single Family Housing is working with both the Town of Colonial Beach and the Northern Neck Planning District Commission on a CDBG Planning Grant to address housing concerns in the Town.
  • Ÿ *Single Family Housing is working with both the Town of White Stone and the Northern Neck Planning District Commission on a CDBG Planning Grant to address housing and infrastructure concerns in the Town.

Multi-Family Housing:

Senior Apartments – Operating

  • *Residents are actively participating in the cultivation of community gardens at Daffodil Gardens (64 units in Gloucester), Parker Run (24 units in Montross), Parker View (67 units in James City County) and Port Town Village I & II (37 units in Urbanna).
  • *Parker View: The U.S. Department of Housing and Urban Development (HUD) conducted a Management and Occupancy Review on April 23rd. We recently received an “Above Average” management and compliance scoring result from that review.

Housing Choice Voucher Program

  • The Virginia Housing Development Authority (VHDA) Section Eight Management Assessment Program (SEMAP) audit is currently being performed for the operating period of 7/1/2013 through 6/30/2014. This audit is designed to measure/score our program administration performance.

Multi-Family Housing Production

  • * The Woda Group, based in Westerville, Ohio and one of the top 50 affordable housingdevelopers in the United States, and Bay Aging have successfully received an allocationof competitive 9% VHDA Low Income Housing Tax Credits (LIHTC) for two affordablerental housing developments. The first is a 50-unit multi-family rental housingdevelopment called The Banks at Berkley located at West Liberty and South Main Streets in Norfolk. The second is a 44-unit multi-family rental housing developmentcalled Brennan Pointe located at 3100 Warwick Boulevard in Newport News. Bay Aging will take a 10% non-profit ownership position in each projects’ Limited Partnership and have the right of first refusal to acquire the properties at the end of the 15 year compliance period.

General Housing

  • *On June 19, Josh Gemerek was inducted into the Virginia Housing Coalition’s statewide Top 40 Network. The Network recognizes outstanding professionals, under the age of 40, in the field of Affordable Housing and Community Development.
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